About Us
Insight Endometriosis is a charitable trust supporting and empowering people affected by this significant condition. We provide support, information and education, and raise awareness in the wider community.
We are seeking a highly meticulous, discreet, and professional Trust Board Secretary to create an accurate and formal record of trustee meetings. This role is critical to the trust’s governance framework.
What You’ll Do
- responsible for capturing the essence of discussions, all documenting, formal resolutions, and recording key action items, ensuring the trust maintains a compliant, well-structured and legally sound governance records.
- combine exceptional listening and writing skills with a commitment to confidentiality.
Core Responsibilities
1. Meeting Preparation & Coordination
- Work with the Chair to finalise and circulate meeting agendas.
- Compile and distribute all relevant reports and documents (the "meeting pack") to trustees in advance.
- Coordinate meeting logistics, including scheduling and technology (for virtual or hybrid meetings).
2. Minute Taking & Meeting Execution
- Attend all scheduled trustee meetings (in person or virtually).
- Take clear, concise, and accurate notes of the proceedings.
- Key decision points, formal motions, resolutions (noted verbatim), and assigned action items not a full transcript.
- Record attendance, apologies, and declarations of interest.
3. Post-Meeting & Governance Administration
- Draft formal minutes promptly after each meeting, ensuring professional language and a consistent format.
- Circulate draft minutes to the Chair for review, then to trustees for approval.
- Accurately incorporate approved amendments.
- Maintain the trust’s official minute book and a register of resolutions.
- Track completion of action items arising from meetings.
- Manage and securely file all governance documents.
This is an excellent opportunity to develop governance experience and gain insight into how a trust board operates.