About Us
Community Link Trust is a non profit community organisation based in Hamilton East working with whānau and youth to bring hope, transform lives and change the future. Currently we are looking for a Receptionist & Admin Support who excel in multitasking.
The key responsibilities with include:
Procurement & Supplies:
- Purchase and manage office supplies (food, stationery and other essentials) and source quotes when needed.
- Assist with organising catering and lunches for internal and Board meetings.
- Maintain office spaces including watering plants and keeping the coffee station clean and stocked.
- Ensure shared office equipment (printers, laminator, coffee machine etc.) is working, organised for servicing, and supplies are refilled.
- Provide basic technical support and minor troubleshooting for office devices and tools.
Visitor & Front Desk Management:
- Greet and assist all visitors professionally
- Manage visitor sign-in/out and handle enquiries (in person, phone, or email)
- Answer calls, take messages, and forward to staff
- Keep shared office equipment and common areas ready and functional
- Support meeting room bookings and setups
Administration support to programme managers and leads:
- Maintain records, databases, and filing systems; prepare reports, documents, and correspondence.
- Provide administrative support for projects, programs, and daily operations.
- Assist with scheduling, coordinating, and following up on meetings and activities.